1	Creating and Managing PDF Documents NALS of Washtenaw January 31, 2004 Presenter: Arita Sims Damroze, A.B. Consulting
2	What is PDF? Portable Document Format Developed by Adobe Systems Captures formatting information from a variety of applications, making it possible to send formatted documents and have them appear on the recipient's screen or printer as they were intended. (definition excerpt from webopedia.com)
3	Advantages of PDF Documents Universal standard format for viewing. Viewer is free Almost everyone has it E-mailed PDF’s are higher quality than fax. Looks exactly like the copy you created. In color! Recipient cannot edit it.
4	Viewing and Printing PDF Documents Requires Adobe Reader, a free application distributed by Adobe Systems. www.adobe.com Identified by .PDF extension and icon: Some applications come with Adobe Reader built in for viewing PDF documents shipped with the software.
5	Download, Save, View If you received PDF via email, Save As to the appropriate folder. Or open from email application, then save Save downloaded PDFs to appropriate folder. Use Windows Explorer to open and view. ~ Demonstration ~
6	Creating PDFs from any File Adobe Acrobat (full product) Acrobat Professional - $499.00 Acrobat Standard - $299.00 Adobe Online Creation Site: http://createpdf.adobe.com/ Free trial – 5 documents 9.99/month or US$99.99/year unlimited
7	Acrobat Versions Comparison Acrobat Versions.JPG
8	Creating a PDF with Acrobat Click Convert to PDF icon or… File, Print. Then select one of these Adobe Acrobat drivers PDFWriter Distiller (presents technical options) Name and save file. View to confirm Windows Explorer ~ Demonstration ~
9	Applications with Built-In PDF Creation WordPerfect Timeslips Time Matters Billing Matters HotDocs Limited to documents created in application. ~ Demonstration ~
10	Other PDF Creation Tools MakePDF for Word www.docauto.com $40 single user Win2PDF $35 PDF’s created from any Windows application
11	Editable PDF Files Fill-in Forms Adobe Electronic PDF Files HotDocs PDF Templates ~ Demonstration ~
12	Editing PDF Files PDF Converter by ScanSoft Converts PDF files to Microsoft Word documents JAWS PDF Editor Insert, extract, reorder and rotate pages Select and annotate Notes, highlight, strikethrough and underline Adobe Acrobat
13	Managing PDF Documents Use same name as original document. Establish rules for retention. Store in the appropriate folder with other documents for the client/matter. Use Document Management Software for easier access and management.
14	Legal Trends PDF is becoming the standard for e-filing and e-discovery Example: The federal courts' Case Management/Electronic Case Files project is being implemented in courts nationwide and requires filing of all court documents in PDF.
15	Web Site References Recap www.adobe.com Acrobat www.docauto.com MakePDF for Word createpdf.adobe.com Adobe Online Service www.win2pdf.com/ Win2PDF www.uscourts.gov/cmecf/cmecf.html Federal Courts CaseManagement/Electronic Case Files Project